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Copyright Guide

This guide provides resources for students, researchers, staff, and faculty on copyright law, policies, and guidelines at Loma Linda University.

Permission for Use

Permission from copyright holders is often needed when creating course materials, research papers, and Web sites. You need to obtain permission when you use a work in a way that infringes on the exclusive rights granted to a copyright holder, i.e., reproducing part or all of a copyrighted work outside the boundaries of acceptable fair use.

Steps that need to be followed to obtain permission to use copyrighted material:

  1. Determine if permission is needed for the work you want to use.
  2. Identify the copyright holder or agent. 
  3. Send written request for permission to use. Remember to give yourself ample lead time, as the process for obtaining permissions can take months. Decide if you are willing to pay a licensing fee/royalty.
  4. If the copyright holder can't be located or is unresponsive (or if you are unwilling to pay a license fee), be prepared to use a limited amount that qualifies for fair use, or use alternative material.
  5. Consult others as needed.


Obtaining Permission Through CCC

In the event a publication is not covered under the Annual Academic Copyright License,call the Interlibrary Loan Office OR fill out the Copyright Clearance Request Form and we will facilitate requesting permissions and paying the CCC copyright charges, which we will charge back to your department.

You can also search and obtain permissions using CCC's pay-per-use services.

Using Content Licensed by the Library

If material you want to use is not covered by the AACL, then check with the library to see if the use may be covered by a license that the library has for the resource.  To check the license contact the Resource Management  Librarian, Shirley Rais (, or x44583).  Some points to remember about licensed resources:

  • Licenses can have terms that limit the uses granted by copyright exceptions or they can expand the rights. 
  • Our Library licenses vary by publisher, so don't assume that something allowed by one publisher will be allowed by another publisher
  • LINK!  Whenever possible use licensed library resources and link to the content, don’t post a copy anywhere.
  • Avoid systematic downloading of entire journal issues or chapters in an eBook.
  • Don’t e-mail articles and book chapters to someone who is not current university faculty, student, or staff.
  • Never use for commercial purposes
  • Harvard Business Review : can’t link (see the "Copyright & Canvas" page in this guide for copyright information about Harvard Business Review which is available online through the Library via an EBSCOhost database).

Obtaining Permission:Resources