Skip to main content

EndNote and EndNote Web: Adding References Manually

Endnote:A Bibliographic Software Program; EndNote Web :Your Web-Based Research and Writing Tool

Adding References Manually

In this part, you will learn how to enter a reference into a library, attach a figure and other types of files to a reference.

  • From the EndNote References Menu, choose New Reference.
  • In the New Reference dialog box, choose the type of reference you are creating from the Reference Type drop down menu. It is important to choose the appropriate reference type for proper formatting of your references and bibliography.  For this example, we will be entering a journal article. You need not enter data in every field. Enter the data that you require for your bibliography or that you wish to track.
  • Click to select a field (author, year, title, etc.) into which you want to enter information.
  • Close the New Reference window. The reference will now appear in your EndNote library.

Author Names

Individual author names must be entered one per line.

a. Enter a personal author name with the first name first. With the cursor in the Author field, type:

Tiberius Rex

(As you type, EndNote suggests names similar to the one you are entering. This is EndNote’s way of using term lists to facilitate the process of entering new references.The name appears in red text to indicate that it is a new name in the Author term list for this library. When you close the reference, it will be added to the Author term list and the red text will change to black.)

b. Enter the second author’s name, but with the surname first:

Roe, Jennifer

(This author is already in the sample library, so as you start typing the last name, you will see EndNote complete the name for you.)

c. For the third author, enter:

de Young, John Robert, Jr.

(The first comma separates the last and first name. The second comma is inserted before suffix text, to make it clear that it is not part of the author’s name for manipulation of name order or stripping to initials. Suffix text will always print after the other information for this author.)

d. Enter the fourth author’s name, which in this case is a corporate author:

University of California,, Berkeley

(Corporate author names are entered with a following comma, so they will not be manipulated like personal author names. In this case, the corporate author name has a comma within the name. We inserted two commas to allow for correct formatting. The first comma makes it clear that text up to that point should not be manipulated, and the second comma indicates that there is no “first name,” yet includes suffix text.)

Continue to adding reference information in the appropriate fields such as the Year, Title, Journal, Volume, Issue, Keywords,  etc.

File Attachment

You can attach just about any type of file to the File Attachments field of a reference. Scroll to the File Attachments field, and from the References menu, select File Attachments and then Attach File to display a file dialog. (You can attach a full text PDF file of that article over here). A paper clip icon appears next to the reference to indicate an attached file.

Similarly you can attach a figure by selecting Figure from the References menu and then Attach figure. Always enter a caption in the caption field for your image. It assists in locating images, and it labels figures in your Microsoft Word documents.

Microsoft Word recognizes many file types as figures. Some valid file types include these graphic files:

  • Windows Bitmap (BMP)
  • Graphics Interchange Format (GIF)
  •  JPEG File Interchange Format (JPEG)
  •  Portable Network Graphics (PNG)
  •  Tag Image File Format (TIFF)

You can also insert object files, such as:

  •  Audio files (WAV, MP3)
  • Microsoft Access files
  • Microsoft Excel files
  •  Microsoft Power Point files
  •  Microsoft Project files
  •  Microsoft Visio files
  •  Microsoft Word files
  •  Multimedia files (MOV, QuickTime)
  •  Technical drawing files
  • Text files (TXT, RTF, HTML)

Subject Guide

Gurmeet Sehgal's picture
Gurmeet Sehgal
Del E. Webb Memorial Library
Loma Linda University
11072 Anderson Street
Loma Linda, California 92350
909 558 4300, ext. 47561