In this part, you will learn how to enter a reference into a library, attach a figure and other types of files to a reference.
Individual author names must be entered one per line.
a. Enter a personal author name with the first name first. With the cursor in the Author field, type:
(As you type, EndNote suggests names similar to the one you are entering. This is EndNote’s way of using term lists to facilitate the process of entering new references.The name appears in red text to indicate that it is a new name in the Author term list for this library. When you close the reference, it will be added to the Author term list and the red text will change to black.)
b. Enter the second author’s name, but with the surname first:
(This author is already in the sample library, so as you start typing the last name, you will see EndNote complete the name for you.)
c. For the third author, enter:
de Young, John Robert, Jr.
(The first comma separates the last and first name. The second comma is inserted before suffix text, to make it clear that it is not part of the author’s name for manipulation of name order or stripping to initials. Suffix text will always print after the other information for this author.)
d. Enter the fourth author’s name, which in this case is a corporate author:
University of California,, Berkeley
(Corporate author names are entered with a following comma, so they will not be manipulated like personal author names. In this case, the corporate author name has a comma within the name. We inserted two commas to allow for correct formatting. The first comma makes it clear that text up to that point should not be manipulated, and the second comma indicates that there is no “first name,” yet includes suffix text.)
Continue to adding reference information in the appropriate fields such as the Year, Title, Journal, Volume, Issue, Keywords, etc.
You can attach just about any type of file to the File Attachments field of a reference. Scroll to the File Attachments field, and from the References menu, select File Attachments and then Attach File to display a file dialog. (You can attach a full text PDF file of that article over here). A paper clip icon appears next to the reference to indicate an attached file.
Similarly you can attach a figure by selecting Figure from the References menu and then Attach figure. Always enter a caption in the caption field for your image. It assists in locating images, and it labels figures in your Microsoft Word documents.
Microsoft Word recognizes many file types as figures. Some valid file types include these graphic files:
You can also insert object files, such as: